Management of Academic Standards
College Committee Structures and Academic Operations
The ZCBS has councils and board to maintain the academic standards and they are Academic Council, Assessment Board & Attendance Council, Council on Establishment and Maintenances of Physical Resources and Admissions Board.
The Academic Council is responsible for programme approval and monitoring; ensure the PSRBs (Professional Statutory Regulatory Bodies) expectation of Quality Academic standards. The full terms of references have been attached in the Annex 1 of this document
The Assessment Board is responsible for monitoring and reviewing the Assessment strategies and outcome of students Assessed work. The detailed Committee references have been attached in the Annex 2 of this policy document
The Council on Establishment and Maintenances of Physical Resource ensures the resources available are sufficient to meet the students’ volumes requirements. The council will also discuss about the budget for staff development.
The Admissions Board is dealing the student Admissions and records and until the final stage of their studies of claiming the award.
The Attendance Council deals with student’s attendance and monitoring the review and attendance policy periodically. This committee will ensure the overseas students anticipated contact points and make arrangements to send regular updates to Swiss immigration authorities for overseas students
Programme Monitoring and Review
Programme monitoring and reviewing is being implemented as per to the pertinent indicators of chapter 8 of UK Quality Code of Higher Education
The college considers the effectiveness of the programme is based on students’ successful achievement of their intended learning outcomes and Assessment criteria. The course team will ensure this and update to the Academic and Quality Assurance department for the consideration of Academic council.
External Reference Points in Management of Academic Standards –
Routine monitoring Activity is the responsibility of Academic committee by the end of each academic year to gauge the performance through
a. Awarding Organizations External verification Reports
b. Reports form related PSRBs
c. Student Representative requests
d. Students’ Annual academic progress
The College will also evaluate performance through the Key Performance Indicators (KPIs) through
a. Student Feedback
b. Peer Evaluation /Lesson Observations
c. Staff Self Evaluation
d. Enrolment, Retention and Progress
Students Feedback will be analyzed in two different ways. The Academic and QA department will analyze the academic matters and the Registry will analyze the Administration matters.
The HE Statics Department will provide the students’ date in regards to attendance, retention and assessment outcome of individual units twice a year i.e. end of January end of July of each academic year.
Lecturers’ teaching is observed by the Head of Business Department and Programme Leader. Lesson observation notes from this process are then shared and discussed with the lecturer in a one-to-one, follow-up meeting. This informs personal target-setting by the lecturer. Observation notes, meeting notes and targets are then copied into the staff file; all such notes are reviewed in subsequent Academic council meetings and in appraisal at the end of the year.
Lecturers are observed teaching at least once a semester for their first Academic at the college. Lesson observation notes then form the basis of the lecturer’s appraisal at the end of his/her probation period.
Lecturers who have completed their probation period are observed formally on further occasions at the Head of Business discretion, until appraisal at the end of the year.
Lecturers are also observed by one another, on a more informal basis. Peer observation notes are then shared and discussed openly, and this process is hoped to facilitate the spread of good practice across the college. Peer observation notes may be copied into the lecturer’s staff file at his or her own discretion.
A failure to improve areas of concern that was highlighted during the (formal, not peer-) observation and appraisal processes may lead to a verbal or written warning and ultimately to dismissal.
The Academic and QA department will have regular meetings with students’ representatives to find out their needs in terms of academic and admin matters as well.
The course team meets before the start of the semester in order to do the assessment planning, course units for the particular semester, scheduling, making lesson plans and scheme of work.
The course team will have a standardization meeting before they start marking the students work.
Staff Training & Development
It is assumed that, in the right environment, the quality of each staff member’s performance will improve over the time they spend with the company. The staff training programme aims to facilitate the achievement of institutional goals and to help individual staff achieve their personal and career goals. It is consistent with the College’s staff development policy and will be revised in line with internal or external changes affecting staff development.
All new staff will undergo a period of induction. This will include being allocated a mentor on arrival, receipt of a staff handbook. In addition, staffs are encouraged to attend the induction presentation for new staff offered by the HR Manager or Principal.
Staff will be trained during their period with the college in terms of Quality Assurance, Course specifications and Internal Verification Strategy.
The Head of Academic and QA are responsible for the training of the Academic staff. The Head of Administration is responsible for the training of the Administrative Department. The Principal is responsible for the training of Senior Management.
The Staff Training Log records each of these training sessions – it is the duty of the member of staff responsible for each training session to record that session in the log.
Each member of staff keeps their own personal training log. This is used to record each training session at college, and staffs are also encouraged to record aspects of their own learning outside of the prescribed curriculum.
Peer observation is counted as self-directed learning. Lecturers are encouraged to observe their colleagues teaching as often as is practical – a minimum of once per term. They share their Peer observation notes with the lecturer whom they observed, and record in their personal training log any notes on good practice that may aid their own professional development.
In their personal training logs, staff also evaluates each learning experience, grading it according to perceived benefit, relevance and quality of delivery. During appraisal at the end of the year they are asked to analyze their own professional development with reference to the training programme.
The personal training logs of all staff are also used to evaluate the whole staff training programme as delivered by each head of department.
Limited funds are available to any member of staff for appropriate and agreed training and development. The committee on establishment and maintenance of physical resources analyses the staff training budgets. In the first instance, staff wishing to request financial support should contact the Academic Resource Manager to discuss cost. Interested staff will be allowed to attend courses available in ZCBS free of charge.